A company's transport needs are rarely a single taxi call: an executive arriving from abroad to be collected at the airport, forty conference guests to be moved from the hotel to the venue, shuttles between offices on a meeting day. Each needs a different vehicle and different timing, and all share one expectation: smooth, on time and documented. This guide explains how corporate transfers are planned in Istanbul, which service types exist and answers the questions companies ask most.
The three basic types of corporate transfer
Executive and guest transfers
From the airport to the hotel or straight to the office. The landing is tracked using the flight number, and the driver is ready for the actual time. With meet and greet added, the guest is met in the arrivals hall with a sign showing the company name or their own name; the first impression is made at the terminal. Details in our meet and greet guide.
Meeting and inter-office shuttles
When several locations are visited in a day, reserving a vehicle on an hourly or daily plan is faster and more predictable than finding a new car each time. Intermediate stops are written into the booking in order, and waiting times are shown in the price breakdown.
Event and conference transport
For large groups, a fleet of minibuses and vans is planned from one desk: hotel-to-venue shuttles, dinner transfers, airport drop-offs at the end of the event. A passenger list and timetable are shared, and a responsible driver is assigned to each vehicle.
Why companies choose private transfers
- Fixed price: the total including VAT is known at booking; no meter, no traffic surprises.
- Documentation: the confirmation and receipt for every booking arrive by e-mail; everything the expense report needs is in one place.
- One point of contact: the same team plans everything from the airport greeting to the event drop-offs.
- Vehicle choice: a premium class for the executive, a van for the team, a minibus for the conference group; capacities are shown on screen.
- Flight tracking: delays and early arrivals are monitored automatically; the guest never has to look for anyone.
Written quotes and online acceptance
For recurring or multi-vehicle work, a written quote is prepared. It lists the routes, vehicle classes, dates and times, extra services and the total including VAT. The quote arrives as a PDF by e-mail and is accepted with one click through an online acceptance link; an accepted quote turns straight into a booking, with no further forms to fill in. To request a quote, send the dates, routes and number of people through the contact page.
For travel agencies and event companies
Agencies and event companies that book transfers regularly on behalf of their clients work with us under a partner model: a partner portal to follow your own bookings and agreed pricing. Contact us for the terms.
Five practical tips for corporate planning
- Always the flight number: add the guest's flight number to the booking; the landing time is tracked automatically.
- One coordinator, one list: manage all event transfers through a single coordinator and a single list, so changes come through one channel.
- Round passenger numbers up: leave capacity for last-minute attendees; one class up is usually cheaper than a second vehicle.
- Set times around traffic: allow extra time in Istanbul between 07:00-10:00 and 17:00-20:00, and account for the bridge when crossing from the European side to Sabiha Gökçen.
- Share the booking reference: pass the booking reference to your guest; they can view the transfer details themselves on the find your booking page.
Frequently Asked Questions
How are invoices issued for corporate bookings?
The confirmation and the payment receipt for every booking arrive by e-mail. For the invoice, share your company name and tax details at the quote or booking stage, and the invoice is issued with those details.
Can I book several vehicles for the same day?
Yes. For multi-vehicle, multi-route work a written quote is prepared, and every vehicle and time is gathered in one plan.
How do I show my guest's name on the sign?
Add meet and greet and write the name or company name you want on the sign in the booking notes.
Can I change a booking at the last minute?
Just send us time and address changes with your booking reference; cancellation and change conditions are shared with you before you book.
Success in corporate transport means nobody has to think about transport. Request a quote for your next guest or event, or check the price for a single transfer right away.